Admin - what do I need to do?

Every body can run an event. To keep the quality high, read the information about MTBO or MBO Score events on this website. There are also various mapping and planning guidelines to download. It is important that you take the time to understand what makes an event good quality, otherwise you and your competitors will be disappointed.

1. Join as a Member
2. Login to your BMBO Account.
3. You will now see the 'Management Portal'.
4. Register your club, use the 'Clubs' tab.
5. You will get a confirmation email once your club is "Live". Now you can continue to submit your events.

6. Submit your League (if required)
7. Submit your event/events
8. You will receive confirmation emails once your League and events are "Live".
9. Complete and Save Risk Assessment. (Edit it when you want until submitted)
10. Submit Risk Assessment.

Your event is ready to run.

Admin Managers - Club, League and Event managers. What are they? what do I need to do?

You can add other BMBO members to help the admin of your Club, Event or league.

Add people to the relative managers list by name, search by surname and check by their BMBO number.

You can remove people from the managers list as well.

Colours - What does the Red or Green text in my the event list mean?

Red Text - these are admin functions you need to complete.

Before an event - you have two admin tasks to complete, Risk Assessment and Submit Risk Assessment.

Green Text - These admin functions have been completed.

Before your event - the two admin functions should be GREEN indicating you have done the admin and your event is sanctioned and insured.

After your event - Levy, Event Report and Results appear (hidden before) in RED.

Complete these and all your admin is done.

You will receive Admin System Reminders automatically to ensure your event is sanctioned and insured.

Date Change - the date is locked on my event, why can't I change it?

Sanctioned events in the calendar have their date locked. Only the Calendar Manager can change the date of your event.

The calendar is coordinated to reduce/prevent event clashes. You apply for a date to run your event. We sanction it and will prevent other organisers from clashing with your event as much as possible.

We will consider an event clash based on proximity ie is this event going to reduce competitors at another regional event which is close.

Its about being fair to other organisers. A date change that suits you, may not be fair to somebody else.

To request a date change contact the Calendar Manager.

Electronic Punching Kit - We have our own, how do I get this on our event info?

When you register your club, you can select the type of Electronic Punching equipment you have;

None (Default)
Sport Ident
EMIT

All events registered by your club will automatically show the kit you have for ALL events you run.

If you do not have Electronic Kit at an event you must State this clearly on your flyer and event details.

Membership List - how do I get a membership list to check my event entries are members.

Once your Risk Assessment has been submitted, you will be able to download the embership list in CSV format via:

Management Portal > Events > Export Membership.

Newsletter - how do I send it out to the membership?

1, Select the Newsletter issue you want to create, this month would be July2010 ( drop down menu for this)

2, Select the pdf Newsletter to upload from your local drive.

3. Add the summary text that tells members what is in this issue of the newsletter.

4, Save the newsletter. This creates and uploads this issue of the newsletter.

5. Hit "Send Test" this emails the newsletter to the proof reader list. ie people on our list who will check it.

6. After the test newsletter has been proof read.

7. Go to the issue and hit "Send", confirm you actually want to send it ( just in case this was a miss click)

8. The newsletter goes to ALL members in our database.

9. Current Members get a different Welcome Message.

10. Lapsed members get a message that confirms they have lapsed for the current year.

11. The system puts the newsletter automatically into the Newsletter archive on the website.

Items 9, 10 and 11 are automatic and written from a preferences file.

Online Entry Parameters- Setting it up

Online Entry Active - Tick to switch on, untick to switch off.
Name - the name you want on the displayed entry type. The BMBO membership class applies to this entry.
Online Entry Available - tick to allow entry online.
Earlybird Discount - Tick to allow earlybird discount.
Show - this entry type will be displayed on the event information.
Solo entries - Tick to allow online entry.
Pair entries - tick to allow online entry.
Event Amends - tick to allow competitors to edit their entry or if opart of a series to transfer the entry to another event in the series.
Courses - The course as used in your sportident course. In order for the entry list to import properly the course name here needs to be exactly the same as the sportident courses you create.
Notification email - if you want an email every time somebody enters, put your email address here.

Extra Name - these are additional items you can add to the entry fee, extra map, discount if club member. Positive amounts are added to the entry fee, negative an amounts are deducted from the entry fee. The discount entitlement cannot be checked by the system so organisers need to check them manually.

Risk Assessment - It will not save.

If you cannot save the Risk Assessment, it has been submitted.

It has been submitted if you cannot see SUBMIT RISK ASSESSMENT in green, but see DOWNLOAD INSURANCE PDF in green instead.

Risk Assessment - what is the process for saving and submission.

You can edit and save the Risk Assessment as many times as you like. This allows you to amend it as you plan your event and visit parts of the course.

You must Submit the Risk Assessment to be insured.

Once submitted, the Risk Assessment is locked, you will be able to view it, but not save and make amendments.

Green "Risk Assessment" button and its already been saved.

Red "Submit Risk Assessment" you still need to submit your risk assessment.

Green "Download Insurance" button and the risk assessment has been submitted.

Website Updates

List of website updates required for cost changes:

1. Membership fees - membership page ( Change content), Membership Type ( change costs)

2. SI booking costs - SI page ( change content), Preferences>SILevy ( change cost ), Auto Email ( Booking Request, Booking Confirmation - change content)

3. Rider Levy - Membership Type (change levy costs)